For years, filing an audit report with the Office of the Company Registrar in Nepal meant a physical trip to Tripureshwor, a stack of signed and stamped paper, and a queue. That process has now moved almost entirely online. The CAMIS audit report filing process has replaced the old paper-based system with a digital portal that companies across Nepal now use to submit their annual return, audit report, and AGM minutes without ever visiting the OCR office in person. For finance teams used to the old way, the shift raises a practical question: how does this actually work, step by step, and what trips people up the first time they try it?
What CAMIS Is and Why OCR Introduced It
CAMIS, the Company Administration Management Information System, is the Office of the Company Registrar's centralised digital platform, accessible at camis.ocr.gov.np. It was rolled out in stages starting around mid-2024, with full implementation across all modules — registration, name reservation, annual filings, and dissolution — completed in early 2025. OCR introduced CAMIS to address the inefficiencies of the old manual system: repeated physical visits, paper documents prone to loss or damage, slow manual cross-checking of auditor credentials, and limited visibility into where an application actually stood in the review queue. CAMIS also integrates directly with other government and professional systems, including the national identity database for verifying director and shareholder details, the Inland Revenue Department's system for PAN verification, and ICAN's UDIN portal for verifying that the audit report was signed by a properly licensed, currently practising auditor.
Documents Needed for Digital Filing
Before logging into CAMIS, it pays to have every document ready and scanned as a clean, complete PDF. At minimum, this means the signed audit report along with the audited financial statements it covers (balance sheet, profit and loss account, cash flow statement); the AGM minutes, properly signed and reflecting that the financial statements and auditor's report were formally presented and approved; the annual return (commonly referred to by its prescribed form number) capturing current shareholder and director details; and, where applicable, the directors' report and any resolutions passed at the meeting. It is also worth having the auditor's UDIN (Unique Document Identification Number) on hand, since CAMIS cross-checks this against ICAN's own UDIN portal to confirm the report was issued by a licensed practitioner in good standing.
Step-by-Step Filing Walkthrough
While OCR periodically updates the CAMIS interface, the underlying filing sequence has stayed broadly consistent since full rollout. First, hold the Annual General Meeting, at which the audited financial statements and auditor's report are formally presented and approved, and ensure the minutes are properly drafted and signed. Second, log into the CAMIS portal at camis.ocr.gov.np using your company's registered user ID and password; companies filing for the first time will need to have already registered a CAMIS user account linked to their OCR registration number. Third, navigate to the annual compliance or annual return section, select the relevant fiscal year, and upload each required document as a separate, correctly labelled PDF. Fourth, enter the auditor's UDIN where prompted; the system checks this against ICAN's records before allowing the filing to proceed. Fifth, review the summary of what has been submitted, then pay the applicable filing fee through the portal's integrated payment gateway. Sixth, submit the filing and download the system-generated, timestamped acknowledgment receipt, which is your official proof of on-time compliance. Because OCR does update field labels and screen layouts from time to time, it is worth confirming the exact current wording of each menu option on the portal itself before filing, rather than relying solely on a written guide.
Common Technical and Document Errors That Cause Rejection
A handful of avoidable mistakes account for most filing rejections or delays on CAMIS. Mismatched details between the audit report, the AGM minutes, and the company's records already on file — such as a director's name spelled differently, or a share count that does not reconcile with the last approved return — commonly trigger a query from the reviewing officer. Poor-quality scans, where a signature, stamp, or figure is illegible in the uploaded PDF, are another frequent cause of rejection, since the reviewing officer cannot verify what they cannot read clearly. An invalid or unverifiable UDIN, whether due to a typo when entering it or because the auditor generated it after the CAMIS filing deadline rather than within the required window, will also block submission until corrected. Finally, uploading the wrong document version — a draft rather than the final signed audit report, for instance — is a simple but surprisingly common error that delays approval until the correct file is resubmitted.
Filing Deadlines and How CAMIS Timestamps Compliance
Under the Companies Act, 2063, a company's AGM must generally be held within six months of the fiscal year-end, and the return of the AGM — including the audited financial statements, auditor's report, and minutes — must then be filed with OCR within a further prescribed window after the AGM. Because practical guidance on the exact number of days can vary slightly depending on company type and OCR's current administrative practice, the safest approach is to confirm the applicable deadline for your specific company type directly on the CAMIS portal or with your company secretary or auditor before the AGM date is finalised, rather than assuming a fixed number of days. What is consistent is how compliance is measured: CAMIS automatically timestamps the exact date and time a filing is successfully submitted and fee payment is confirmed, and that system timestamp, not the date you started preparing the filing, is what OCR treats as your official date of compliance. Filing even a single day after your applicable deadline typically triggers a late fee that accrues the longer the delay continues.
What Happens After Submission
Once a filing is submitted and the fee is paid, it moves into OCR's review queue, where a company registrar officer examines the uploaded documents for completeness and consistency with the company's existing records. If everything is in order, CAMIS's automated workflow typically processes straightforward, complete filings quickly, often within a working day or two, generating an approval notification visible in the company's CAMIS dashboard. If the reviewing officer identifies a discrepancy, missing document, or unclear scan, the system will flag the filing with a comment or query rather than an outright rejection in most cases, giving the company an opportunity to correct and resubmit the specific item in question rather than restarting the entire filing from scratch.
Tips for a Smooth First-Time Digital Filing
A few habits make the first CAMIS filing considerably less stressful. Set up and verify your company's CAMIS user account well ahead of your AGM date, rather than discovering login issues on the day you intend to file. Ask your auditor to generate the UDIN for the signed audit report promptly, and confirm the number with them before you begin the upload, since this is one of the more common points of friction. Scan every document at a high enough resolution that signatures and stamps are clearly legible, and name each file descriptively so it is obvious which document is which during upload. Finally, build in a buffer of at least a few days before your actual deadline, so that if the system flags a query, you have time to resolve it and resubmit before the timestamp that matters is recorded.
Conclusion
The shift to CAMIS has genuinely simplified audit report filing in Nepal, but "digital" does not mean "effortless" — the same discipline around accurate, consistent, properly signed documents that mattered under the paper system still matters here, and a rushed or careless upload can cost just as much time as a physical filing error once did. Understanding the sequence, gathering the right documents in advance, and building in a little buffer before your deadline is usually the difference between a smooth filing and a frustrating one.
If you would like help preparing your documents or navigating a CAMIS filing for the first time, our team at Bandhu Fintech is happy to walk you through it.
Disclaimer: This article is for general information only and does not constitute legal or tax advice. Please consult an ICAN-registered Chartered Accountant for guidance specific to your company's circumstances.
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